Management Square | Sep 20, 2017 | 0
How To Do An Effective Project Selection Process?
A stable and sturdy project management is one of the crucial factors to make a project process work. In the corporate world, an organization needs more than just top-notch tools and up to date process to bring the project to its full potential—it also needs a strong manpower, a human resource that has a particular set of skills and capabilities that will greatly contribute the entire organization. This also includes for the purpose of an effective project selection.
This article will cover the following corporate drivers and project evaluation that can be taken into account for project selection. The project selection may be attainable, but to be able to be successful, it requires support from the top down process/.
Some project selection processes don’t apply to some organizations and also not the same as the others. In terms of suitability, some organizations don’t have the required capabilities or skills to implement a particular project selection and can only be applicable to organizations that make up the criteria.
Project Selection : Taking a Closer Look with Business Drivers
Every project that exists in an organization is meant to acknowledge various issues, opportunities, and imperatives. Such elements are geared toward changes and they are called business drivers.
Business drivers are our point off of reference in terms of enhancement, development, changes in engagement or communication, processes and deliverables within an organization. They are considered a stronghold for determining If such project had the past ovular criteria or qualifications to meet the standards of these business drivers. Some of these qualifications include the project’s capability to enable to provide support to the organization as well as it should be financially sound when it comes to implementing it.
In order to advance the project selection, the panel should approve the following components and data contained in a project. This, in turn, will undergo assessment and must be supported by a project sponsor. The project sponsor, along with the people that belong in the panel, must be given an in-depth information of the project plan—the methods for implementation, resources, tools, and a proposed budget plan. This documentation must be updated if necessary, and such updates must be reported to the people in charge of your project selection approval.
The following documents or data should include:
- A Project Evaluation Scorecard
- A Project Charter
- A Business Impact Assessment
- A Feasibility Study or Assessment
- Degree of Difficulty Assessment
An In-Depth Information with the Project Components
The Project Sponsor
A project sponsor’s duties and tasks vary, depending on the size of the organization and the project; one of the main tasks is to serve as an executive manager that oversee the whole project, as well as the roles and responsibilities of the project manager and the teams that operate under him or her. The project sponsor’s presence is not necessarily seen, usually, they receive regular reports directly from the project manager when there are changes that occur during the project process. They are also liable for the project’s results. The project selection, on the other hand, should contain the specific task for each people involved.
Project Evaluation Scorecard
It measures the organization’s capability and reputation based on the information obtained from the Business Impact Assessment and Degree of Difficulty Assessment. This is also where the project undergoes evaluation; whether it would be approved or rejected.
The project charter provides a clear and in-depth information regarding the project; it contains a document that shows the scope of the project and determines and ensure if the following business drivers are parallel to the organization.
Business Impact Assessment
It is responsible for analyzing timeline implementation, the return on investment (ROI), strategy, and business impact as well as raised finance for business drivers. The Business Impact Assessment relies on a particular model to calculate decisions.
Feasibility Study or Assessment
This component is optional; it’s up to the organization or the project sponsors to decided if a feasibility assessment is necessary to include in the project so; section. It takes a lot of time but has it a lot of advantages.There are numerous components that need to be covered for feasibility assessment such as summary, environment, objectives (performance and function), and operational or site impacts.
Degree of Difficulty Assessment
As the name suggests Degree of Difficulty Assessment is in charge of the system’s complexities as well as issues in regards to change management, and available resources. It also reports tipping a scoring model for calculating decisions.
The Need for Risk Assessment
Additionally, a risk assessment ins necessary for project selection since there’s a need to evaluate the possible risk of threats that may disrupt the project selection process.
Keep in mind that changes will occur from time to time during the project selection process and there will be additional information to be included as well. The managers in charge must communicate with each other in order to relay the following updates so no one is left in the dark. Ensure that the team is well-formed of these changes and other necessary information for a successful project selection.
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