The Most Effective Steps to Improve Knowledge Management
Organizations give a strong tie to multi-disciplinary concepts when it comes to knowledge management. This concept arose and rapidly spread by consulting organizations to other disciplines. Knowledge management is the process of gathering information through using variety of tools.
This gathered information is then distributed and effectively used in the advantage of the realization of the goals of a company. The use of internet and technology made is possible to store the gathered information and access it when necessary. The central thrust of knowledge management is to connect across within organizations and to share and manage information to gain expertise on how to finish or accomplish a project.
The Knowledge Management Process
It has basic steps to be followed chronologically to impart knowledge in tangible or intangible forms. The knowledge management process can be seen as:
- Step 1: Collecting
It is the gathering of accurate data and ensuring that the information is truthful. Otherwise, the foundation to be built will be shaky due to decisions being made out of inaccurate information.it is all about getting the right knowledge, to the right person, at the right time. Data collection follows a set of criteria which can be obtained manually or electronically. Most companies use specialized softwares to execute this action.
- Step 2: Organizing
The gathered data must be organized according to its classification. There is a need of a database to store the organized data and to help it maintain as accurately as possible. The goal for organizing data is to help meet tactical and strategic requirements.
- Step 3: Summarizing
To summarize, the gathered data may be transformed into tabular or graphical forms to be stored properly. The information may be too lengthy and tedious that will make it too difficult to understand so tools are needed to make it simpler and clearer.
- Step 4: Analyzing
The information gathered should be examined methodically and in detail in order to identify its possible effects to the future of the company. Reports are created after these are being analyzed and being kept, reproduced or disseminated.
- Step 5: Synthesizing
This means seeing patterns or relationships which can be applied and used in the implementation of tasks or activities. It is the combination of parts or elements into single or unified entity.
- Step 6: Decision Making
Decisions are then made based on the knowledge being gathered, analyzed and synthesized. The decision is expected to be accurate as it is deeply rooted on the facts which add impact to the effectiveness of one’s decision. Decision making must be done to achieve the desired outcomes of the team and of the organization.
Knowledge management determines the longevity of life of a company. Proper handling of information must be kept in mind. Knowledge management will enhance the capability of the company to design, process and deliver a product. It will be beneficial to the company if there will be a team to take the responsibility for gathering and processing the needed information not just leaving it solely to one person.
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